Your trips at a glance
Create a trip, set a per-person goal, and track payments as they come in with live progress bars.
Trip Manager
All of your trips in one place.
Show Choir Nationals 2026
Mar 12 – Mar 16
NYC Theatre Trip 2027
Apr 3 – Apr 7
Know exactly who's paid
Every attendee's balance, progress, and forms on file in one place, so you can spend less time chasing and more time directing.
Show Choir Nationals 2026
Mar 12 – Mar 16 $1,600.00 / person
Attendees
32 28 students · 4 chaperones
Total Collected
$22,400.00
Total Trip Goal
$38,400.00
Students 28
Anderson, Emma
Bennett, Liam
Carter, Sofia
Donovan, Noah
Ellis, Ava
Foster, Mason
Everything you need to run the trip
From the first roster to the final bus ride.
Track every attendee
Students and chaperones, side by side. See who's paid, who's behind, and who still owes at a glance.
Payment progress, made visual
Color-coded progress bars show each person's balance. Red flags $0, green means payment received.
Forms & documents
Define required documents per trip. Upload and organize forms securely, so you always know what's on file.
Itineraries & to-dos
Build a day-by-day itinerary and keep a task list so nothing slips before departure.
Estimate calculator
Plan trip income and expenses line by line, then compare estimates against what you actually collected.
Activity log
Every payment, edit, and deletion is recorded automatically, so you always have an audit trail.
Dues & Fees Tracker
Beyond trips, track costume fees, uniform deposits, and other dues with the same visual payment progress as trips.
Parent Balance Links
Give parents a secure, live view of their student's trip balance, branded with your organization's logo. They can see payments made, remaining balance, and even links to pay using your preferred payment method, all with no login or account required.
Room Assignments
Set up rooms, then drag students and chaperones in as the puzzle comes together. Optional capacity keeps every room in check, and the whole rooming list exports to Word for printing.
Loved by directors like you
Real words from the performing arts community.
"This is something that I feel will save not just me but everyone a significant amount of time. Not to mention several Google searches trying to learn different spreadsheet formulas to do this for us!"
Chelsea
Show Choir Teacher
"Holy moly! What a time saver! I wish I had this years ago!"
Kevin
High School Theatre Director
"I used to have a mess of spreadsheets before TripDirector. Now I can focus on my dance families and plan an awesome competition season!"
Kimberly
Dance Studio Owner
Built by a Performing Arts Director
After years of juggling student payments and trip expenses on clunky spreadsheets, I knew there had to be a better way. So I built TripDirector, the tool I wished I'd had on every trip.
Designed by a performing arts director, for performing arts directors, TripDirector takes the busywork out of tracking payments and expenses so you can spend less time managing spreadsheets and more time focusing on your performers.
Michael Calvoni
Owner/Director of Do Re Mi School of the Arts